Bylaws

100 NAME

100.1The name of this organization shall be the CHESAPEAKE AREA BIOLOGICAL SAFETY ASSOCIATION (ChABSA), hereinafter referred to as "the Association".

101 OBJECTIVES

101.1The objective of the Association is to expand biological safety awareness in order to reduce the potential for occupational illness and adverse environmental impact from infectious agents or biologically derived materials.
101.2A goal of the Association is to foster and promote biological safety as a scientific discipline through education, research, and professional development.
101.3A goal of the Association is to expand professional and public awareness of biological safety through effective communication.
101.4A goal of the Association is to participate in the development of biological safety standards, guidelines, and regulations.
101.5Notwithstanding any provisions to the contrary, this entity is organized exclusively for such purposes as are authorized and permitted by Section 501 (c)(6) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue Law), and shall not carry on any activities which are not permitted to be carried on by an entity exempt from taxation under said Section 501 (c)(6) of the Internal Revenue Code of 1986, as amended.

102 MEMBERSHIP

102.1Individual Members: Any person with an interest in biological safety shall be eligible for Individual Membership. Individual Members shall be eligible to vote, to hold office, to serve on committees, and to enjoy other rights of the Association.
102.2Corporate Members: Any company or organization with an interest in biological safety shall be eligible for Corporate Membership. Each Corporate Member may designate up to three persons as Individual Members. Each of these three individuals shall be eligible to vote, to hold office, to serve on committees, and to enjoy other rights of the Association.
102.3Student Members: A matriculated student with an interest in biological safety shall be eligible for Student Membership. Student Members shall neither have the right to vote nor the right to hold elective office.
102.4Emeritus Members: A person who has been an Individual Member for 5 years and who is no longer engaged in professional work shall be eligible for Emeritus Membership. Emeritus Members shall have all the rights of Individual Members. They shall not be required to pay dues.
102.5Honorary Members: A person may become an Honorary Member by vote of the Council.

103 ORGANIZATION OF THE ASSOCIATION

103.1Council: The Council shall be the governing body of the Association.
103.2The business of the Association is conducted by elected officers and councilors and through standing and ad hoc committees, according to the Bylaws of the Association.

104 OFFICERS

104.1The Officers of the Association shall be a President, a President-Elect, a Secretary, and a Treasurer.
104.2Three of the Officers of the Association shall be members of the American Biological Safety Association.

105 THE COUNCIL

105.1The function of the Council is to authorize policy matters and to ensure that property, funds, and affairs are handled in conformity with the Bylaws.
105.2Each Council member shall have one vote.
105.3The Council shall consist of the Officers, immediate Past President, and three elected Councilors.
105.4Members of the Council serving the Association without compensation (other than reimbursement for actual expenses) shall not be personally liable, and no cause of action may be brought, for damages resulting from the exercise of responsibilities of such Council Member unless such individual's act or omission involved willful conduct, as provided by the General Not For Profit Corporations Act of 1986, Ill. Rev. Stat. Ch. 32 {108.70}.

106 ELECTIONS

106.1The Nominating Committee shall make nominations for the offices of President-Elect, Secretary, Treasurer, Councilor, and three Nominating Committee positions.
106.2The nominees for each position shall appear alphabetically on the ballot. Space shall be provided for write-in candidates for each position.
106.3A secret ballot bearing all valid nominations for office shall be mailed to all eligible voting members in a timely manner.
106.4A simple majority of the votes cast will elect the nominee for each position.
106.5Election results shall be announced at the Annual Business Meeting.

107 TERM LENGTHS FOR OFFICERS AND COUNCILORS

107.1The term for the President and President-Elect shall be one year, beginning at the close of the Annual Business Meeting.
107.2The term of the Secretary and the Treasurer shall be two years, beginning at the close of the Annual Business Meeting and their terms shall start in alternate years.
107.3The terms of Councilors shall be three years, beginning at the close of the Annual Business Meeting and their terms shall start in alternate years.

108 DUTIES OF OFFICERS AND COUNCILORS

108.1The President shall provide primary leadership, preside at meetings of the Council, the Annual Business Meeting, Association meetings, and execute duties that usually pertain to the President.
108.2The President is the official spokesperson for the Association.
108.3The President appoints committee chairs and creates ad hoc committees as necessary with advice and consent of the Council.
108.4The President-Elect automatically shall succeed to the Presidency upon completion of the President's term of office.
108.5The Secretary shall execute duties that usually pertain to the office held.
108.6The immediate Past President shall serve as chairperson of the Nominating Committee and may assume any other duties as requested by the Council.
108.7The Treasurer shall execute duties that usually pertain to the office held.
108.8The Councilors shall assume any duties assigned by the Council.

109 VACANCIES ON THE COUNCIL

109.1Vacancy is defined as an inability to perform the assigned duties. If there is a vacancy in the office of the President, the President-Elect shall serve for the remaining term of the President, in addition to the term to which he or she was elected.
109.2If there is a vacancy in the office of the President-Elect, the Nominating Committee shall select two candidates for office of President-Elect and hold an election by the membership as soon as possible.
109.3For other vacancies, the Council shall select a Secretary pro tem, Treasurer pro tem, Councilor pro tem, or Chairperson of the Nominating Committee pro tem, who shall perform the duties of the office until the next election.

110 COUNCIL MEETINGS

110.1The Council shall hold at least one annual meeting to hear reports and to transact business.
110.2Special meetings of the Council may be called at the request of any two Council members or the President.
110.3Quorum. The presence of five Council members shall constitute a quorum for the transaction of business at any meeting of the Council.

111 NOMINATING COMMITTEE

111.1The Nominating Committee shall nominate candidates for election as Officers, Councilors, and members of the Nominating Committee.
111.2In making nominations, the Nominating Committee shall give consideration to a balance of the employer types, geographic areas, and interests that comprise the Association.

112 ANNUAL BUSINESS MEETING

112.1To provide for proper organizational activities and continuity of program, the Association's Annual Business Meeting shall be held in the Spring.
112.2Business may be conducted at the Annual Business Meeting by those members present, without regard to the number or percentage of members in attendance, given reasonable advance notice to the members of the time and place of the Annual Business Meeting.
112.3The fiscal year of the Association shall be January 1 through December 31.

113 AMENDMENTS AND INTERPRETATION

113.1An amendment to the Bylaws may be proposed in writing by a majority vote of the Council, or five members of the Association.
113.2If the Council approves the proposed amendment or a modification of the proposed amendment, it shall be published and submitted to the membership for a vote.
113.3No amendment shall be made to these bylaws which would interfere with or terminate the Association's status as a charitable organization pursuant to Section 501 (c)(6) of the Internal Revenue Code of 1986 (or corresponding provisions of any future United States Internal Revenue Law).
113.4A two-thirds' majority of members voting shall be required to adopt amendments

114 PARLIAMENTARY PRACTICES

114.1Robert's Rules of Order (Revised), except when inconsistent with the Bylaws, shall govern parliamentary practice in the meetings of the Council, Annual Business Meeting, committees, and other meetings.

115 DISPOSITION OF ASSETS

115.1Upon dissolution of the Association and payment of all the liabilities of the Association, the assets of the Association shall be distributed, as directed by the Council, exclusively to charitable, scientific, literary, or educational organizations which would then qualify under the provisions of Section 501(c)6 of the Internal Revenue Code of 1986 or the corresponding provision of any future Internal Revenue law and Regulations of the Department of the Treasury applicable to such action as they now exist or as they may hereafter be amended.
115.2No part of the earnings of the Association shall inure to the benefit of or be distributable to its members, trustees, officers, or other private persons, except that the Association shall be authorized and empowered to make reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth herein. Notwithstanding any other provision of these Bylaws, the Association shall not carry on any other activities not permitted to be carried on by a corporation exempt from Federal Income Tax under Section 501(c)(6) of the Internal Revenue Code of 1986 or as they may hereafter be amended.

 

5/29/97